VMS - Vehicle Management System

Vehicle management system is an automated software for the transportation industry or an organization which owns a large number of vehicle & managing fleets. It is an organized code which provides management functions that permit corporations to get rid of or minimize the risks related to vehicles. It helps a business to boost up some outstanding criteria including the daily management of vehicles, fuel and services management, cost & inventory management etc.

PaPaYa has designed the most modern vehicle management software to manage large vehicles and fleets. This system processes and analyzes every single data of all vehicles. It is an online based software which is really helpful for Bus, Car, Taxi, Cover Van & Truck operators to manage everyday workflow and performance.

Admin/Owner Demo

Login Information
Email: [email protected]
Password: 123456

Click For Demo

Login as a Staff

Login Information
Email : [email protected]
Password : 123456

Click For Demo

Login as a Accountant

Login Information
Email :[email protected]
Password :123456

Click For Demo

Be Tactical, Chose Automation, Ensure Profitability

This fleet management system provides an ordained solution for the problems, generally a transport manager faced. Have an attentive tour from top to bottom & get a complete idea about a vehicle management system.

Why Does an Intelligent Fleet Management Agency Owner
Use a Vehicle Management System?

Only hard work is not the key to good luck. If it were, then the donkey would have been the king of the jungle but Lion. So, to be successful, you have to be tactful. & only an intelligent transportation business owner chose an automation system like vehicle management system to get following benefits:

  • To get income and expenses reports of all vehicles.
  • To get vehicle wise parts use reports.
  • To find out driver wise performance based information.
  • To ensure the best HRM such as: Drivers, Helpers, Other employees at a glance Report.
  • To set an alert center. It will inform about all vehicle taxes, token, insurance, road permit, expiration date.
  • More than 47 reports based on employee, driver, vehicle, renewal, purchase and expense.
  • To manage the best reporting system
  • To trace all over regular and irregular expenses.
  • To apply an organized inventory management system with regular income and expenses.
  • To have an automatic stock register.
  • To get an easy traceable stock and product system
  • Expense reports are particular and time frame based.
  • Custom reports are also available based on user request.

Which Features Make The VMS System Best?

Fully Secured

Multiple Language

Refueling System

Performance Evaluation

MySQL Database

100% Responsive

Notification System

RTA Supported

Fuel Management

Service Management

Route Fixation

Fleet Alert System

Allows Customization

Usability & Accessibility

Vehicle Tracking System (Add-ons)

PHP and Codeigniter Framework

Dynamic Dashboard

With this module, you can get an overall synopsis of your system. This module can be able to represent the expense summary and maintenance cost through pie-chart and line chart. Moreover, these graphical representations help to enhance the users experience. This module can provide the following aspects as well.
  • On requisition vehicles
  • Reports of reminder
  • Reports of each day’s requisition
  • On maintenance vehicles
  • Available vehicles
  • Other activities like stock in & stock out

Employee Management System

In this VMS software, you will get a complete employee management system that can aid you to manage the entire employee related activities easily and efficiently. It will save your time and perform the employee related activities in an organized way.
  • Add employee
  • Manage employee
  • Position & Department
  • Manage driver
  • Manage license
  • Driver performance
  • Manage requisition approval

Vehicle Management & Requisition

Vehicles are the main asset for any fleet management business. So, you need a computerized system that can be able to handle your all vehicles and requisition activities automatically. The Vehicle Management System (VMS) software will be the best decision in that circumstance because this module is incorporated with the following sections.

  • Pick & Drop Requisition
  • Insurance Details
  • Manage Legal Document
  • Reminder Details
  • Vehicle Route Details
  • Manage Approval Authority
  • Manage Vehicle & Requisition

Cost & Inventory Management

The VMS software also provides another essential module called cost & inventory management system. Using this module, you can add new expenses and get a list of all expenses. Here, you will get a search filtering system that can save your time and effort. Also, this module can undertake the following functions.
  • Manage expense
  • Manage parts
  • Category & Location
  • Stock management

Purchase & Usage Management

With this module, you can perform your purchase activities and get a complete list of your purchased items. Also, you can add parts usage and get a detailed list of it. These following aspects are integrated with this module.

  • Add purchase
  • Manage purchase
  • Add parts usage
  • Manage parts

Maintenance System

To operate the entire system, you need to keep records of all maintenance services and the user needs to update the service form when they want to take any services. This module can allow you to do this. The users can provide their requirements to take the maintenance service and this module can be able to receive it and calculate the total cost automatically.

  • Maintenance Requisition
  • Maintenance Service
  • Manage Approval Authority

Real Time Reports

Accurate reports ensure your business profitability, but it will be very time consuming when you prepare your overall reports manually. To solve such problems, the Vehicle Management System has an excellent module that can be able to generate the following reports accurately and automatically.

  • Employee Reports
  • Driver Reports
  • Vehicle Reports
  • Vehicle Requisition
  • Renewal Reports
  • Refuel Requisition Details
  • Purchase Details
  • Expense Details
  • Maintenance Requisition Details
  • Pick & Drop Requisition Reports

View Section to Keep Your Whole Enterprise on Your Eyes

Keep your whole enterprise always on your eyes. View section provides you all important data of every section at any time. You will find information of:

  • Employee Reports
  • Driver Reports
  • Vehicle Reports
  • Vehicle Requisition
  • Renewal Reports
  • Refuel Requisition Details
  • Purchase Details
  • Expense Details
  • Maintenance Requisition Details
  • Pick & Drop Requisition Reports

Purchase VMS Software

Below, we have offered you the world’s best combo packages ever, so that you can fulfill your desire at an affordable price. Added with 6-month support and installation service absolutely free.


For Startup
QAR 10000
  • Hosting


Made for experienced users
QAR 12500
  • Hosting
We will back to you within 1-2 Hour